· Locating a specific attachment

There are two methods of performing a search of attachment files. If you have several attachments on a record, this is a fast way of locating a particular diagram or document.

The “Starts With” search method

In this method, typing in the search box navigates to the first attachment on the list whose name begins with the letters you have typed. As you type more letters or numbers, First Look Pro will get closer to the exact attachment you want. You can also combine this method with using the scroll bar on the right of the preview window by typing a few letters to get close to the desired file, then use the scroll bar or arrows to go to the exact file.

The “Contains” search Method

In this method some unique letters or a key word is typed into the search box and the first attachment which contains those letters is displayed. Clicking “Next” automatically scrolls to the next object which contains the key word, and so on until the end of the list is reached.

To locate a specific attachment, such as a Fire Zone diagram, image, or other type of file:

To locate a specific diagram or image:

1.      Click the Search (binoculars) icon in the Attachment navigation toolbar on the right side of the screen.

The Attachment Search dialog box will appear containing a list of all the attachment files that have been added to records in your database. Two methods of searching are available; “Starts With” or “Contains”

2.      Check the radio button for the type of search you want to perform – either “Starts With” or “Contains”.

3. Click in the Search text box at the top of the window and begin typing the filename of the attachment or image you want to find.  

The list will automatically scroll to the first filename that matches your typing. If you chose to perform a “Starts With” search, the first file whose name begins with the letters (or numbers) you typed will be located. If you chose to perform a “Contains” search, the first file whose name contains the letters (or numbers) you typed anywhere within it will be located. You can also just scroll through the list to find the attachment you want.

4.      When you find the attachment or image you want, click on it.  

The Attachment Search dialog box will close and First Look Pro will load the attachment file into its Preview Window.