· Setting up users and passwords (optional)
In First Look Pro 4 you can set up multiple user accounts with passwords. This feature increases security for your records, allows you to control who can see and edit the information in your records, and allows certain users to switch between Fire and Police information screens if desired.
To set up users and passwords:
1. Switch to Edit Mode (File Menu).
2. Choose First Look Pro Preferences from the File Menu.
The First Look Pro Preferences window displays.
3. Click the Users icon. This User Settings screen is where you add and manage your First Look Pro users. All users are allowed to view First Look Pro records, but they must have been given Administrator authority before they can edit records. Administrator authority is assigned on this screen.
The first time you enter this screen, it is ready for you to create a new user.
4. Click in the User Name box and enter the name of the first user. Names can be between 4 and 20 letters long. User names are not case sensitive.
5. Enter that user’s password and confirm it in the second password box. Passwords are case sensitive.
6. Select whether that user is a Fire or Police user.
7. Select whether that user has Administrator privileges. Only Administrators can edit First Look Pro data and can use the Database Management tools. Administrators can also switch between the fire and police screens.
8. Click Save to save this user.
9. Click New to add another user.
Note: The first user you create is required to have Administrator Account status. This is so that you don’t accidentally lock yourself out of the editing features of the program by creating only users with no editing privileges.
Login Mode: Marking these options determines when users must enter their login user name and password.
The “All users must log-in” option requires that every user enter their User Name and Password when first opening First Look Pro. This means you must log in before you can even view your preplans. For security reasons, you may want to use this option if your First Look Pro database contains sensitive information.
The “View Mode ALWAYS accessible…” option allows anyone to open First Look Pro and view the records without logging in. This means even people who are not entered as a First Look Pro user can view your pre-plans. This mode has been requested for use on mobile computers where it may be desirable for all personnel to be able to view the information contained in your pre-plans. If someone viewing records tries to enter Edit Mode, they are prompted to enter the User Name and Password of someone with First Look Pro Administrator privileges before they can continue.
There are also Login and Logout commands on the Help Menu.
Once you create the first User, the next time you start First Look Pro or try to go into Edit Mode (depending on which Login Mode you have selected), you will have to enter the User Name and Password on the Login Box.
